| Position Title: |
Project Administrator |
| Location: |
Subic, Philippines |
| Responsibilities: |
- Provides administrative and coordination support for the successful implementation of a construction project. The role ensures proper documentation, facilitates communication between project stakeholders, and supports project management processes including procurement, scheduling, compliance, and reporting. The Project Administrator works closely with project manager, engineers, subcontractors, and client to keep the project on track, within budget, and compliant with regulatory and client’s standards.
- Maintain a centralized filing system for all project documentation including contracts, permits, drawings, reports, and correspondence.
- Manage version control and distribution of construction drawings, plans, and specifications. • Record and distribute meeting minutes, progress reports, and site instructions. • Support the Project Manager in scheduling construction activities, meetings, and inspections.
- Monitor project milestones and alert the team to potential delays or bottlenecks.
- Help coordinate logistics for on-site activities, such as material deliveries and subcontractor work schedules.
- Assist in preparing purchase requests, bid documents, and contracts for subcontractors and suppliers. • Track procurement progress and coordinate with suppliers to ensure timely delivery of materials. • Help monitor the construction budget and maintain records of expenditures and payments. • Facilitate communication between the construction team, project management office, and external stakeholders.
- Assist in preparing presentations and reports for internal and client.
- Ensure that construction activities comply with safety regulations, building codes, and contractual obligations.
- Track permit applications, inspection schedules, and regulatory approvals.
- Support the team in implementing project quality control procedures and documenting non conformities.
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| Requirements: |
- Bachelor’s degree in civil engineering, Construction Management, Business Administration, or a related field. • Minimum of 2–3 years of experience in project administration or coordination, preferably in construction or infrastructure projects.
- Strong organizational, time management, and problem-solving skills.
- Knowledge of construction processes, terminology, and contract administration.
- Proficient in MS Office, especially Excel and Word; knowledge of project management software (e.g., MS Project, Primavera, or equivalent) is an asset.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and escalate issues when necessary.
- Familiarity with local procurement rules, labor laws, and construction safety regulations is an advantage.
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Application
Interested parties, please send your resume and expected remuneration to recruitment@absatellite.com.
All applications received will be treated with strict confidence and used for recruitment purpose only.
